No. F.2(4)/2021-22-NDMA (Proc) 
Government of Pakistan
National Disaster Management Authority 
           Islamabad
TENDER NOTICE 
PURCHASE OF SARS-CoV-2 ANTIGEN DETECTION RDT KITS FOR - COVID-19

	National Disaster Management Authority (NDMA), Islamabad invites sealed bids from well reputed firms registered with Income and Sales Tax departments for procurement of 3.456 Million (Three Million Four Hundred Fifty Six Thousands only) SARS- CoV-2 Antigen Detection Rapid Diagnostic Test (Ag-RDT) for Coronavirus testing.  
2.	The bidding documents including instructions/ terms and conditions may be downloaded from NDMA www.ndma.gov.pk  as well as PPRA website. Pay order of Rs.2,000/- (Non-refundable) in favour of Director (Procurement), NDMA should be deposited at the time of submission of documents / bids as tender fee. Interested firms may drop their bids in PO Box No. 3356, Islamabad GPO before 1200 hours on          15th November, 2021 which will be opened on the same day at 1400 hours.

Director (Procurement)
051-9087843

PURCHASE OF ANTIGEN DETECTION RAPID DIAGNOSTIC TEST (AG-RDT) FOR CORONAVIRUS

TERMS AND CONDITIONS

1.	Tender Identification Number		Tender No. 07/2021-22 
2.	Title of Tender 				SARS-CoV-2 Antigen Detection RDT Kits 
						for COVID-19 Test (Ag-RDT) 
3.	Procuring Agency 			National Disaster Management 								Authority, Islamabad. 
4.	Last Date & Time for Submission of 	15th November, 2021, at 1200 Hours. 
Applications:
5.	Opening Date & Time			15th November, 2021, at 1400 hours. 
6.	Opening Address				Room No. 220-E, National Disaster								Management Authority (NDMA), 									Islamabad. 
7.	Bid Opening Process / Method		NDMA will follow Single Stage, two 								Envelope procedure 
8.	Period of Contract: 		As per mutual agreement / satisfactory delivery.
9.	Rejection of Applications:	 
a.	Incomplete and conditional applications will be rejected forthwith. 
b.	Applications received after due date & time of submission will not be accepted. 
10.	Applicant's Mandatory Qualifications / Prerequisites: 
a.	Registered with Income and Sales Tax Department. 
b.	In case of authorized supplier / agent, certificate from original manufacturer will be required. 
c.	Must have at least 5 years relevant experience in the market. 
d.	An affidavit that the Firm / Company has never been blacklisted by any Ministry / Division / Department / Organization of the Government of Pakistan (for local) or Parent Government (for International supplier) in the past. 
e.	Bank Statement FY 2020-21 

11.	Supporting Documents: 	Following supporting documents are required:-
a.	Income Tax Registration Certificate. 
b.	Daily or monthly delivery capacity. 
c.	Company Profile including proof of existence in particular business. 
d.	Details of past business experience with various clients to include quantities supplied. 
e.	List of others business and products if any. 
f.	Average holding level of product in the warehouse throughout the year. 
12.	 Quantity and Specifications:	NDMA will procure 3,456,000 qty of Rapid Antigen Testing (RAT) kits in phased manner (May be in 3-4 phases spanning over a period of at least 06 months). Detailed specifications of RAT kits is attached as Appendix-A.
13.	 Draft Contract Agreement: 	Draft contract agreement as per Appendix-B 
14.	 Award of Contract / Supply Order: 	In pursuance of PPRA Rule 36(b) competitive bidding will be done through Single Stage Two Envelope procedure. The bid shall comprise a single package containing two separate envelops. Each envelope shall contain separately the financial proposal and the technical proposal. Initially, only technical proposal shall be opened and after technical evaluation financial proposals of the technically qualified firms will be opened. The bid found to be the most advantageous bid shall be accepted. 
15.	Maximum Time of Delivery: The selected firms would be liable to deliver their respective items within the stipulated time period. 
16.	Earnest Money: The Firms are required to submit Earnest Money PKR 2% of their respective bid value in favour of NDMA in the shape of Bank Guarantee (No insurance guarantee), Pay Order /CDR. However, the same will be returned in case of rejection. Cross cheque will not be entertained.
17.	Payment: Payment will be processed after satisfactory delivery of the required items as per supply contract I agreement. 

 Appendix-A

Specifications of SARS-CoV-2 Antigen Detection Kit For-COVID-19

Assay Format	Rapid, Lateral chromatographic Immunoassay	
Purpose	Qualitative Detection Of SARS-CoV-2 Specific Antigens	
Sensitivity	>80 Percent	
Specificity	>95 Percent	
Shelf Life	9-12 months	
Compatible with Specimen Type	Minimum Nasal Swabs	
Storage Temperature	2-300C	
Kit contents	i.	Test device (individually in a foil with desiccant), Sterile swab
ii.	Extraction buffer and or material for the swab to be immersed
iii.	Instructions for Use
	
Regulatory Requirement	"The Kit must be IVD, CE marked OR FDA EUA (Emergency Use Authorization) OR MHRA authorized OR TGA authorized OR WHO prequalified included in WHO Emergency use listing for in-vitro diagnostics (IVDs) for detection of SARS-CoV-2." 	

Appendix-B
	
National Disaster Management Authority
Prime Minister’s Office
Government of Pakistan
Islamabad 
******
		
No. F.( )2020-21/NDMA(Proc)                        Islamabad, the _______, 2021

DRAFT AGREEMENT FOR PROCUREMENT OF 
SARS-CoV-2 ANTIGEN DETECTION ROT KITS FOR - COVID-19

This Agreement is made at Islamabad on _______________ between the National Disaster Management Authority (hereinafter called the “Purchaser”) the First Party and                           M/s _________________ (hereinafter called the “Supplier”) the Second Party. The President of Islamic Republic of Pakistan shall be represented by the Director Procurement, National Disaster Management Authority, Islamabad. This Agreement shall come into effect immediately upon signing by two parties. The purpose of this Agreement is to clearly lay down the roles and responsibilities of the two Parties, aimed at the successful discharge of the contractual obligations of each Party. 

CLAUSE-1 SCOPE OF THE AGREEMENT
	The Supplier shall deliver the item as per agreed rate (Unit Rate) as specified in the Purchase Order F.No. ____________________________ / Work Order No. ___________________ dated _____________.

Sr No.	Description	Quantity	Rate Per Unit	Delivery Station	
					
CLAUSE-2 DEFAULT BY CONTRACTOR/ DELAYS / SUBSTANDARD GOODS
a.	In case of unsatisfactory services in any manner  including  quality & quantity and time line, NDMA reserve the right to withhold the payment / refuse to accept the items / or even to black list the firm.
b.	In case of any delay in delivery, late delivery will be charged or NDMA also reserves the right to refuse the acceptance of stores.
c.	If Supplier fails to deliver any or all of the goods or perform the services within the time period(s) specified in the work order, Purchaser/consignee shall without prejudice to its other remedies under the Contract, shall have the right to claim liquidated damages and the Supplier shall pay to Purchaser as liquidated damages.
d.	Delay due to any unforeseen situation (if any), shall be notified by supplier immediately and the Purchaser may accordingly be informed in writing with detailed reasons.
e.	Purchaser shall evaluate the situation and may at its sole discretion waive-off / extend the Supplier’s delivery time.
CLAUSE-3 PAYMENT TERMS
	Payment shall be made to the supplier on acceptance of the items and on production of following documents:-
a.	Delivery Challan (In duplicate).
b.	Firm Invoice (In duplicate).
c.	Sale Tax Invoice (In duplicate).
d.	Valid Professional Tax & Income Tax exemption Certificate (If applicable).
e.	In case of FE contracts, payment will be disbursed as per currency rate applicable on date of signing of contract. However, in case of significant fluctuation in currency exchange rate, same can be considered within 7 days of signing of contract. This change is applicable for supplier and purchaser interest.
CLAUSE-3 INSPECTION
a.	The Purchaser will inspect / count the items at the time of delivery through its nominated officer or a board of officers detailed by Chairman, NDMA. 
b.	However, inspection can also be done by the Purchaser (if desired) at a later stage as per specimen of acceptance certificate - Annex ‘A’. 
c.	Supply of sub-standard items will be rejected and Purchaser may ask for replacement or withhold payment or may reject the supplies.
CLAUSE-4 PACKAGING
a.	Packing of products will be of international standards and sea-worthy so as to withstand weather effects, rough handling during unloading and transportation. 
b.	Parts if any shall be appropriately packed according to the manufacturer’s standards.
CLAUSE-5 LIQUIDATED DAMAGES 
If Supplier fails to deliver any or all of the goods or perform the services within the time period(s) specified in the work order, Purchaser/consignee shall without prejudice to its other remedies under the Contract, shall have the right to claim liquidated damages and the Supplier shall pay to Purchaser as liquidated damages.
CLAUSE-6	INTEGRITY PACT
The bidder commits itself to take all measures necessary to prevent corrupt practices, unfair means and illegal activities during any stage of its bid or during any pre-contract or post-contract stage in order to secure the contract or in furtherance to secure it and in particular commit itself.
CLAUSE-7 FAILURE / TERMINATION OF AGREMENT
a.	Purchaser may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier terminate this Contract in whole or in part.
b.	In the event Purchaser terminates the Contract in whole or in part, Purchaser may procure, upon such terms and in such manner, as it deems appropriate, goods and services similar to those un-delivered, and the Supplier shall be liable to Purchaser for any excess costs for such similar goods and services. However, the Supplier shall continue performance of the Contract to the extent not terminated.
c.	The Time for the delivery of the stores as stipulated in the Work Order shall be taken as the essence of the Contract; all deliveries must be completed within the time period specified in the Contract. Should the supplier fail to deliver the store or any consignment thereof within the stipulated period or any extension thereof, the purchaser shall be entitled at his option to cancel the Contract and/or to purchase elsewhere store not delivered at Risk and Expense of the supplier or to make the supplier liable to pay the stipulated liquidated damages as per liquidated damages Clause.
CLAUSE -8 ARBITRATION
a.	All matters of dispute or difference regarding rejection of items by the Inspection Team or 
b.	Cancellation of the Contract by the Purchaser to failure or performance, arising out of this Agreement between the parties thereto, the settlement of which is not otherwise specially provided for in this Agreement, shall be referred to grievance committee as constituted under PPRA Rules
c.	If a party has any objection on the decision of the Grievance Committee, the case would be referred to Chairman, NDMA, whose decision will be final.
d.	In the course of arbitration the Contract shall continuously be executed accept that part which is under arbitration.

CLAUSE-9 SUBLETTING
a.	The Supplier and his representative will be entirely responsible for execution of the Contract in all respects according to the terms of the Contract. The Supplier shall also ensure to take the responsibility of all the work assigned to him and no subletting shall be allowed. 
CLAUSE- 10 WARRANTY / GUARANTEE
a.	The Supplier warrants that all materials and workmanship will be to the highest grade and consistent with the established and the generally accepted standard for stores of the type ordered, and in full conformity with the specification and drawings.
CLAUSE-11 AMENDMENT TO CONTRACT / PURCHASER RIGHT
a.	The purchaser reserves the right of deletion, addition and cancellation of the contract in part or full without assigning any reason whatsoever and without financial repercussion on either side within_    days after the signing of contract such information will be passed to the Supplier on his legal address by the purchaser through the fastest possible means i.e. Telephone, Fax, Telex, Cable Telegram etc.
CLAUSE -12 CONTRACT COMPLETION/NO DEMAND CERTIFICATE
a.	Supplier will submit a SUPPLIES COMPLETION CERTIFICATE stating that supplies/goods/ services are successfully and timely completed.
b.	DELIVERY / COMPLETION CERTIFICATE from NDMA designated Officer/Department shall also be submitted with payment claims. 
CLAUSE- 13 OFFICIAL/LEGAL ADDRESSES
	Both parties will share its official address official/legal correspondence would be exchanged between the two parties with respect to the contract. 
a.	Firm /Supplier Address:  

b.	Purchaser Address:  Director (Procurement), National Disaster Management Authority (NDMA). 
CLAUSE- 14 CONTRACT COMING INTO FORCE

This Contract comes into force upon its signatures on this 	      _____ 

SIGNATURES

PURCHASER	SUPPLIER-
NDMA	M/s__________________

Signature:							Signature:		______	   
Name: 							Name: 		_______     
Designation:				         		Designation: 			
For and on behalf of the President of			For and on Behalf of 		
Islamic Republic of Pakistan	           
Dated: 							Dated: 	________
	
Witness No 1: (Purchaser)				Witness No 2: (Supplier)
Signature: 							Signature: 				
Name: 							Name: 				
Designation: 						Designation: 			
CNIC No:							CNIC No:				
Dated: ____________					Dated: __________		__

COUNTERSIGNED
Signature: _____________________
Name: ________________________
Designation: ___________________
Dated: __________			

Annex ‘A’

ACCEPTANCE CERTIFICATE

Place: Islamabad, Pakistan
Date: ____________2021
In accordance with Work order No. __________________ and Contract No. ______________________ signed by National Disaster Management Authority (NDMA) and Supplier M/s ________________, after detailed visual inspection & physical inventory by both sides, the Acceptance Committee from Purchaser side found the items in quantity as satisfactory. 
In Witness thereof, both parties have signed this Acceptance Certificate, which comes into force on ________________2021.

For and on behalf of	Purchaser				  For and on behalf of Supplier
(National Disaster Management Authority, NDMA)  	  (M/s ____________________)
	
Signature:	_________________			Signature:	________________
Name:		_________________			Name:		________________
Designation:	_________________ 			CNIC Number: ________________
Date:		_________________                  	Designation: ______________